Information

Welcome Packs are available for new residents. Please ask a committee member.

WORLEBURY RESIDENTS’ ASSOCIATION

Notification of Annual General Meeting 2010

We’d like to wish you all a Happy New Year, despite the inauspicious start weather-wise, and hope that it won’t be too long before everything looks more promising.

Our year starts with the AGM at 7pm on Thursday 4th February at Worlebury St Paul’s CEVA First School, Woodspring Avenue. Our speaker this year will be Mr Michael Kellaway-Marriott, the current Town Mayor. He will be giving a talk and presentation on the role which the Town Mayor plays in the Weston-super-Mare community. There will be an opportunity to ask questions during the refreshment break then the AGM will follow at approximately 8.15pm. Everyone is welcome to attend the talk; however the AGM is for Members only – residents may join on the night.

Once again the Committee would like to take this opportunity to say thank you to the ‘background boys’ for their continuing help. They are: John Chapman who does a brilliant job with the planters to keep them looking good throughout the summer come rain or shine. They were particularly impressive this year; he keeps them watered through the dry spells and also supervises the planting and weeding. James Aldred, Joe, Thomas and Lawrence Newbury who between them are responsible for delivering the majority of our leaflets and newsletters to your doors, which is our principal means of keeping in touch with everyone, some of the Committee deliver the remainder. Denis Newbury who tends the notice board and makes the banners and Keith Jones who keeps our website up to date – have you visited it yet? www.worlebury.co.uk/wra.html.

Thanks also to everyone who entertained us and everyone who came to the Christmas Party. Dave Keegan volunteered once again to be our MC and he did a fantastic job. Not only did he keep the evening flowing, he also organised a few games and a quiz which were great fun. The local talent this year commenced with Charlotte Hill singing two folk songs, unaccompanied; a hard act to follow for Hilary Chapman and Sue Ullyott, who rose to the challenge with their ‘Solos from the Shows’. The ‘meat’ in their sandwich was a bit of a twist (well almost – the footwork was certainly intricate) as Mary Nutley enthralled us with a flamenco dance. Sue and Hilary then joined forces singing ‘Take That Look off Your Face’; Mary brought the performances to an end with a final flourish of flamenco. To lead us into supper everyone joined in a lively performance of ‘The Twelve Days of Christmas’; a slight variation this year – we all sang together. After the impressive Christmas buffet (Steve and his team excelled themselves) we were superbly entertained by ‘Rock of Ages’ who soon had us on our feet and dancing the night away. The band comprised of
Alan, lead guitar; Andy, drums (both Worlebury residents); Tony, base guitar and Dave, rhythm guitar and vocals occasionally accompanied by Alan and Dave. Eileen, Hilary and Sue gave an impromptu performance as the chorus when the band played Mustang Sally by the Commitments.

Are you ‘hiding your light under a bushel’, do you have a hidden talent which you would like to share with us; can you dance, sing, juggle, do magic tricks or play a musical instrument? We’d love to hear from you, so please contact Sue or any member of the Committee and let us know your speciality.

We currently have eight committee members and three co-opted members, all of whom are willing to stand for re-election at the AGM. We have found that the more committee members we have, the easier it becomes as the work load then becomes more manageable. We understand that everyone leads busy lives with many demands on your time: families, work, hobbies, retirement plans etc. No-one is expected to attend all the committee meetings or help with all the events, it’s a case of ‘do what you can, everything helps’. there is also scope for co-opting members; which is ideal for those who prefer to focus on a particular activity or area of interest, ie The Glade, Spring and Christmas fairs, events in general (this could involve helping out on the day, organising a particular aspect, baking, entertaining in some form etc). Committee meetings are held approximately every 6 weeks; this does vary depending on what events are in the offing. We take it in turns to host meetings during the winter and in the summer we use the Golf Club. Are you interested in helping to enrich our community and make it an even better place to live? Now is the time to come forward, don’t feel that someone else will do it so you’re not needed – you are!! If you are interested in standing, please complete and return the form on page 4, or if you know someone else who may be interested, please encourage them to complete and return their form.

Over the years the Association has developed in many ways, it has become much more than a group of people organising various social events. The social aspect is still very important as they are occasions which allow us the opportunity to meet and get to know each other. We hope we are getting better with practice and also learning from our mistakes. Over the years we have acquired some insight into which events are most popular, which we hope has enabled us to compile a suitable programme of events for each year. We have also devised a system which incorporates having a different co-ordinator for each event, giving every committee member an opportunity to experience all the events more fully. Each event also has a schedule thereby enabling each co-ordinator to manage their event more effectively. Please come and talk to one of the committee if you are interested, would like more information or have ideas or suggestions of ways in which we can make further improvements. The names of the current committee are given below.

Current Committee Members

Carole Lohmann, 37 Monks Hill (Chair)
Kareen Williams, 51 Worlebury Hill Road (Secretary)
Triliria Newbury, 44 Worlebury Hill Road (Treasurer)
John Weddell, 9 The Crescent (Membership Secretary)
Tim Nickolls, 25 Worlebury Park Road
Sue Ullyott, 52 Worlebury Hill Road
Jaqi Harris, 41 Monks Hill
Sylvia Allen, 6 Furze Close )
Jackie Early, 77 Cliff Road ) Co-opted
Denis Newbury, 44 Worlebury Hill Road )
(Welcome Packs)

Ongoing projects include the planters, Weston-super-Mare in Bloom plus the Glade as well as the social events; not to mention any matters/topics, as yet unknown, which we could take up on your behalf.

The Glade is still our main project, which we anticipate being long term, and will also incorporate smaller mini-projects involving various aspects of the wider community. We had planned a family picnic in the summer which unfortunately was unable to take place due to inclement weather. We are trying to organise something for this year, perhaps tied in with the RHS ‘lunch’ in July. Look out for posters and leaflets giving more details nearer the time. We are still working in close conjunction with John Flanagan, Woods Management Officer for NSCC and the Rangers; agreeing on a programme of felling, clearing and on-going maintenance plus additional amenities to make the Glade a more interesting and pleasant environment for everyone to use. Several community groups have been incorporating the Glade into their activities; including various children’s groups, the Green Gym and the Woods Volunteer Group run by the Rangers. Come and join us at our ‘Weapons & Wellies’ sessions, 10.00-12.00 on the first Sunday of each month, weather permitting, and see for yourselves what we are doing there.

If you have any questions, queries or issues which you would like to raise, the AGM will be an excellent venue. Just complete the relevant section of the form overleaf and it will be added to the Agenda for discussion.

Please complete the relevant section(s) below and return, no later than Wednesday 27th January, to: Kareen Williams, Secretary, 51 Worlebury Hill Road.

Nomination to stand as Committee Member:

Name of Nominee: .......................................................
Address: .......................................................................... ........................................................................................ ........................................................................................
Tel No: ............................................

Name of Seconder: .........................................................
Address: .......................................................................... ........................................................................................ ........................................................................................
Tel No: .............................................

Proposed Agenda item:

Name: ............................................................................
Address: .......................................................................... ........................................................................................ ........................................................................................
Tel No: ..............................................

Item: .....................................................................................................
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Thomas Missing Since 10 September 2009
From Cliff Road Area
Contact 01934 417118

Worlebury Residents’ Association - Constitution

1. Objects

The Association is established to promote and enhance the character and environment of the Worlebury area for the benefit and enjoyment of its residents and visitors.

2. Definition of Area

The Worlebury area is the whole of that area bounded by the Worlebury Hill Road entrance to Worlebury Woods, the Observatory, Milton Hill (including Milbury Gardens) and Monks Hill.

3. Membership

Full membership shall be restricted to those resident in the defined area except that the Committee may award honorary membership to not more than five persons who, in the Committee’s opinion, have provided exceptional support to the area and/or the objects of the Association.

4. Donations/Subscriptions

The Annual General Meeting of 1.2.05 adopted ‘donations’ in place of ‘subscriptions and recommended £5 per household. Any annual donation shall be determined at the Annual General Meeting. This sum to be amended as necessary at future AGM’s depending on circumstances. Donations shall be paid within two months of being determined and publicised.

5. Meetings

An Annual General Meeting shall be held each year, not later than the 1st March, to transact the following business:

a) To receive the Chairman’s Report.
b) To receive the Annual Accounts and the Treasurer’s Report.
c) To receive the Secretary’s Report.
d) To consider and decide upon any proposed changes to the Association’s Constitution.
e) To elect for the ensuing year:

i A Chairman
ii A Secretary
iii A Treasurer
iv A Committee of not more than nine members and not less than three members, including the Officers. Three members of the Committee must be present at Committee meetings to constitute a Quorum.

f) A notice convening the Annual General Meeting shall be sent to all members at least 21 days prior to the meeting. The notice shall invite nominations for the appointment of Officers and Committee Members and invite members to submit proposed agenda items to the Secretary by 10 days before the meeting.
g) A Special General Meeting shall be held within 30 days of the receipt of a written request sent to the Secretary and signed by 25% of the number of members of the Association.
h) 20 members must be present at the Annual General Meeting to constitute a Quorum.

6. The Committee

a) The Committee shall be responsible for the management, administration and direction of the Association.
b) The Committee shall consist of the Officers together with the members elected at the Annual General Meeting.
c) The Committee may in addition co-opt up to three members to assist with the general running of the Association or with specific issues and shall liaise as necessary with other local bodies and organisations.
d) If any Officers are not appointed at the Annual General Meeting then the Committee shall make the necessary appointments from among its members as soon as possible.
e) The Committee may set up sub-committees for specific purposes and may co-opt or appoint sub-committee members provided that there shall be at least one member of the committee on each sub-committee.
f) Each sub-committee shall from amongst its members appoint a Chairman who shall be responsible for the conduct of the sub-committee and for keeping the Officers of the Association aware of matters considered.
g) The Committee Members shall retire each year at the Annual General Meeting next after they were elected but may stand for re-election.

7. Bank Account

The Committee is empowered to open or continue a bank account and draw cheques on that account bearing the signatures of any two of the three officers, the Chairman, the Secretary and the Treasurer. The Treasurer shall be responsible for keeping the accounts of the Association.

8. Notices

Any notices required shall be deemed to be duly given if left or sent by post to the last known address of a member.

9. Dissolution

If the Committee decides that it is advisable to dissolve the Association it shall give at least 21 days notice of a meeting to all members. The notice shall specify the purpose of the meeting and detail the proposed resolution and the reasons for it. If the proposal is confirmed by a two-thirds majority of those present the Committee shall have the power to realise any assets held by the Association and satisfy any due debts or liabilities. Any net assets remaining may be applied to such charitable purpose similar to the objectives of the Association as the meeting or, failing agreement at the meeting, the Committee may determine.